Get yourself organised and get more things done
POS Software are not created equal, there are some that are exceptional, but based on hundreds of clients we’ve meet, vast majority of the POS Software doesn’t do what it needs to do especially when it comes to efficiently handling, monitoring and controlling inventories.
Whether you are new to restaurant business, or a running a restaurant for years and actively looking for the POS Software with perfect Inventory management module, I’ve listed down the functions a great POS Software should have.
1. It allows you to add recipe and sub recipe for a menu Item and a place for yield.
We all know what recipe is, it is the breakdown of the ingredients, raw materials, direct materials used to prepare and serve an item on the menu, including miscellaneous items such as the colorful, lovely packaging for your takeaway orders.
On the other hand, sub recipes are recipe that are produced or prepared to be use for another recipe. One concrete example of this is Dough, which is used for several recipe items such as Manakish or Pizza. If you are one of the restaurants who produce its own dough, then you are probably familiar that ingredients such as Flour, water, salt and yeast are used to make it.
Yield, is the quantity of the processed product, or it can be viewed as the amount that is usable after an ingredient is peeled, cooked, produced or butchered.
For Example: 1 kilogram of flour with other ingredients mixed together can make 1.3 kilogram or dough, or for a kilo of broccoli only 500 grams is usable after the stems are trimmed.
Out of the 1.3 kilogram of dough, you should identify how many grams you used for 1 order of Pizza or 1 order of Manakish, both have different amount of dough use. In that way, the software will properly calculate the percentage of the ingredients that will be deducted for every piece of pizza or manakish sold.
Dough’s shelf life is 7 days maximum, instead of issuing out flour , yeast , water from inventory when the dough is wasted, you just have to issue out the amount of dough wasted, and it will automatically deduct all the ingredients used to process the quantity of dough issued out.
2. It allows you to enter purchases
To monitor accurately the movement of your inventory, your POS Software should have the capability to enter your purchases. Vendors details should be added in the software and It’s great if you can initiate the Purchase Order directly from the POS software . Once the items are delivered and received, the POS software will automatically add the items on the inventory, adjusting your quantity on hand.
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3. It Should calculate your COGS
Cost of goods sold is not the amount you bought for your restaurant rather it’s the amount of the ingredients or items used during the operation. By connecting your purchases to your POS’s inventory module, you will understand the cost of the Ingredients use per servings.
4. It allows you transfer stocks to different branches
It is very essential to have this function when you are running restaurant with multiple locations or department. It is inevitable that there are times, that one department will borrow amount of stocks to the other. Item transfer functions allows you to track the inventory movements across departments.
5. It should have notification for Inventory levels and Item Expiration
It is very important to know when an item reach in minimum or maximum reorder level. Minimum reorder level is the quantity that will trigger you to reorder a certain item, avoiding stock out, maximum level on the other hand is the specific number of items that you should held on a time, to avoid holding up unnecessary high level of stocks.
Notification should be done as well when items are near to expire, allowing you to adjust your menu items for the next days to utilize the items that are near to expire.
Having a strong inventory management in place would deter theft and wastage and helps you out to properly determine your food cost. Avoid and stop throwing money down the drain by using a POS Software with a reliable Inventory Module that have the functions mentioned on this article.
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